How to create archive folder in outlook 2011 for mac

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Contents:
  1. How to archive in Outlook automatically or manually (emails, tasks, calendar and other items)
  2. I want to export to iCloud or to some other type of archive file
  3. How to archive in Outlook automatically or manually (emails, tasks, calendar and other items)
  4. Import Outlook 2011 email into Outlook 2016 on macOS
  5. Outlook For Mac Archive A Specific Email Folder - apalonkingdom’s blog

How to archive in Outlook automatically or manually (emails, tasks, calendar and other items)

Home Email Tips and Tricks. Create Incident. Discard all changes? Would you like to unsubscribe from Public Knowledge? How do I use AutoArchive in Outlook? Mac KB How do I automatically archive mail in Outlook for Mac? In the Rule Name field of the next window, type in a description for the rule you are creating.

This will appear in the Outlook Rules window shown in Step 2 if you need to review, modify, or delete it in the future. Set additional criteria for the rule. Just make sure the folder is labeled On My Computer. Folders not labeled as such are located on the mail server and will still count towards your quota. If there is an additional row for rule criteria not being used, select the - button to its right to remove it. Click the red button in the upper right corner of the Rules window to close it and return to your Outlook mail.

Archiving Mail in Outlook 2011 for Mac

Click on the server Inbox to select it. In this example, the Automatic Archive. Depending on how many old messages you have, it may take a few minutes to complete the archive. Archived messages will now appear in the On My Computer folder selected in step 4c above. Setting up archiving for Outlook for Mac: Create the folder to store the archived emails by right-clicking control-click the On My Computer heading and choose New Folder.

Click on the Tools menu and select Rules. Note: Rules are processed in order from top to bottom in the list.

I want to export to iCloud or to some other type of archive file

Use the arrows to adjust the rule order. Name the Auto Archive rule.


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Under the folder name, the location " On My Computer " should be displayed. Click OK , making sure that the Enabled button is selected If you would like to apply this rule to your current mailbox, from the Message menu, select Rules , then select the rule you would like to process.

Revised by Eric Viets. The Outlook Archive maintains the existing folder structure. For example, if you choose to archive just one folder, and that folder has a parent folder, an empty parent folder will be created in the archive.

How to archive in Outlook automatically or manually (emails, tasks, calendar and other items)

Application Data and AppData are hidden folders. This will only disconnect the archive from your Outlook, but won't delete the archived.


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  • Older items will be deleted from the Junk and Deleted items folders on the next AutoArchive run. For example, if you configured AutoArchive to run every 14 days, the folders will be cleaned out every 2 weeks. If you want to delete junk emails more often, set a smaller period for your Outlook Auto Archive. The solution requires making changes to the registry, so we recommend using it very carefully because serious problems may occur if you modify the registry incorrectly. As an extra precaution, be sure to back up the registry before modifying it.

    If you work in a corporate environment, you'd better have your admin do this for you, to be on the safe side. Unable to open Outlook window" error. Eugene Kane says:. May 27, at pm. Amanda says:. June 1, at pm. Is there a way to prevent even a manual archive from removing items from the sent folder?? Robin Price says:. October 17, at pm.

    Eric says:. December 11, at pm. Ban Ka says:. July 13, at pm. Svetlana Cheusheva Ablebits. July 16, at am. Hi Ban, You can reach our support team by email support ablebits. June 6, at am.

    Import Outlook 2011 email into Outlook 2016 on macOS

    Post a comment Click here to cancel reply. Unfortunately, due to the volume of comments received we cannot guarantee that we will be able to give you a timely response. When posting a question, please be very clear and concise. We thank you for understanding! Add-ins for Microsoft Excel - Calculate dates and time See all products. Add-ins Collection for Outlook These 8 tools will boost your inbox productivity and simplify your emailing routine.

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    Is your inbox overloaded with old emails that you want to banish to the Archive? Again, a quick filter will get it done. Depending on how many emails you have, Gmail will take some time with this filter. But after a while, all your emails will disappear from the inbox and be safely stored in the Archive. These tips will help you reach inbox zero in six simple steps. Otherwise all future mails will also skip your inbox and go straight to Archive.

    Scroll down to find the filter you created, and delete it. Be honest now, folks. How many of you actively archive messages instead of deleting them or just letting them sit in your inbox? Was this little archiving trick worth it? These apps bring Gmail's familiar interface to your Mac.

    Outlook For Mac Archive A Specific Email Folder - apalonkingdom’s blog

    Read More , check out these handy apps:. Your email address will not be published. Now all future email is being marked as "read" and moved to "All Mail". I would like to stop this from happening so future emails are both unread, and in my inbox. I noticed my label was named "Inbox" when I created it, but I can't see a label by that name there's only the actual inbox to delete it. So, first of all, thanks for the tip -- this really worked! And second, could someone please tell me how I can undo this? I can move all the emails from inbox to archive now, but please also let me know how to delete the label in order to let the inbox works again, because I just want to archive emails for one single time.

    Thank you for providing this info.

    I can move all the emails from inbox to archive, but found another problem, now all the incoming email will skip the inbox and directly move to archive, I just need to move emails out from inbox for one time only, so please let me know how to remove the label in order to let all inbox works again.

    Thank you so much for this information. I used to archive emails from desktop. Gmail by default allow to select only the emails displayed in the current page 25 I guess. This force me to navigate page by page to archive only 25 emails at a time.